Description
Use the ZIP Codes page to add or edit the list of ZIP codes available in the database. If ZIP code checking is enabled in the System Defaults page, then, when you enter in the Demographics or Insurance pages a ZIP code that exists in the database, the system automatically fills in the city and state associated with the ZIP code, and if the ZIP code update option is enabled, then the system also updates the corresponding city and state data, if appropriate. See the System Defaults, Insurance, Practices, Locations, Hosts, Demographics, or Insurance Plan topics. When performing the check, the system first searches for an exact match (for example, 12345-6789). If it cannot find a match, it searches on the first five characters of the ZIP code (for example, 12345). The system uses the first ZIP code match to populate the city and state fields. The ZIP code the user enters must exist in this page; users may not permanently add ZIP code to city/state relationships when editing patient or insurance records.
Access
AdminCenter > Other Setup > ZIP Codes
You must have the necessary security permissions to access the ZIP Codes page.
Technical Manual
Viewing the ZIP Codes List
The ZIP Codes list page contains a list of up to 10 ZIP codes. If the list is longer than one page, use the page links located below the list of zip codes to navigate through the list.
| Display formatted ZIP Codes | Select the checkbox to display the ZIP code on-screen as a 5 digit-4 digit format (with the dash). For example, if the ZIP code record is entered as 12345-6789, clearing the checkbox would display the ZIP code on-screen as 123456789. If a ZIP code record is entered as 123456789, selecting the checkbox would display the ZIP code on-screen as 12345-6789. |
|---|---|
| ZIP/Postal Code | Enter one or more characters into the search-as-you-type field to search for a specific ZIP code or to narrow the list. Search by ZIP code, city name, or state abbreviation. |
| Add | Select to add a new ZIP code. The ZIP Codes details page will appear, opening a blank record to create a new ZIP code. See "Adding and Editing ZIP Code Details" below. |
| Refresh | Select to refresh search results in the table list. |
| ZIP Code | Select the ZIP code to view or edit ZIP code information in the ZIP Codes details page. See "Adding and Editing ZIP Code Details" below. |
Adding and Editing ZIP Code Details
Select Add or select the ZIP code to open the ZIP Codes details page, where you may define the ZIP code.
| ZIP/Postal Code | Enter the ZIP code in the field. This field is required. To edit the ZIP code, highlight or delete text already displayed in the field, then modify as desired. |
|---|---|
| City | Enter in the field the city that corresponds to the ZIP code. This field is required. |
| County | Enter in the field the county for the specified city and ZIP code, if desired. This field is for database searches only, and it does not appear elsewhere in the program. |
| State/Region/Province | Enter in the field the state, region, or province for the specified location. This field is required. |
| Display formatted ZIP Code | Select the checkbox to display the ZIP code on-screen as a 5 digit-4 digit format (with the dash). For example, if the ZIP code record is entered as 12345-6789, clearing the checkbox would display the ZIP code on-screen as 123456789. If a ZIP code record is entered as 123456789, selecting the checkbox would display the ZIP code on-screen as 12345-6789. |
| Delete | Select the button to delete the ZIP code and return to the ZIP Codes list page. You cannot undo this deletion. If you delete a ZIP code in error, you must re-create the ZIP code and related information. |
| Save | Select to record changes and return to the ZIP Codes list page. |
| < Back to List | Select to return to the ZIP Codes list page without saving any changes. |
